Productivity Hacks: 5 Ways to Be a More Effective Leader

Being a productive leader is essential to success in today’s business world. But with so many demands on our time, it can be not easy to know where to start. Luckily, a few simple hacks can help you boost your productivity and become a more effective leader.

Try these five productivity hacks if you’re looking for ways to be more effective in your role.

Plan Your Day the Night Before

Before you go to bed each night, take a few minutes to review your calendar and plan out your day. This will help you hit the ground running in the morning and make the most of your time.

There are several tactics you may employ to prepare for the following day. You can start by scheduling specific activities into your calendar. This means you set aside time to complete certain tasks. This can help you avoid getting caught up in unimportant chores while still allowing you to focus on more important tasks. You might also make a to-do list for the next day. This will guarantee you know what needs to be done and how best to manage your time.

Dividing your deadlines into more manageable tasks will help you stay on top of things and prevent feeling overwhelmed. A recent study found that people who converted their goals and deadlines from years to days were more proactive about beginning them. Apps with calendar features can help set reminders for different parts of longer-term projects.

Set Daily Goals

Once you’ve planned out your day, identify three or four main goals that you want to accomplish. Specific goals will keep you focused and on track throughout the day. Having goals is important because it gives you a sense of direction and something to strive for.

Setting goals in the morning may be more effective for some people, while others prefer to do it at night before going to sleep. Try both approaches and see which works better for you. Goals can aid in the achievement of corporate objectives as well as enhance your team’s skills. Goal-oriented leaders tend to have a clearer picture of where their team is heading and are more self-reflective.

In addition to setting goals for the long-term, you should also set leadership goals that will help you focus on what’s happening currently and any plans. Selecting objectives that aid in your personal development as a leader and set a good example for those you manage is essential. Show your subordinates that they can achieve more by following your footsteps and thinking ahead towards attainable yet challenging purposes.

Regardless of your goals, make sure they are realistic and achievable. Trying to accomplish too much in one day will only lead to frustration.

Take Breaks

It may sound counterintuitive, but taking regular breaks can increase your productivity. Stepping away from your work for a few minutes will help you refresh and refocus so that you can be even more effective when you return.

When you take breaks, you provide the space and opportunity for others within your organization to step up. This is a great way to see your progress in developing up-and-coming leaders. If you can’t take a break because you think things will fall apart, it indicates that you’re not preparing your staff. It’s good to encourage people to demonstrate their abilities and acquire additional expertise.

In addition to your work life, you likely have several other important people in your life that you may be neglecting. If you invest time into these personal relationships, you’ll probably realize increased levels of energy and focus on putting toward your job. Although it is vital to excelling in your career, don’t forget about the individuals who matter most to you outside of work.

Taking time for family and friends will enhance your productivity in the long term. You’ll have more energy and attention to devote to your work and won’t feel as stressed or overwhelmed. It reflects in your performance when you look after yourself.

Taking breaks is also beneficial to one’s health. Sitting for lengthy periods harms one’s health, so getting up and moving about is critical. Taking a few minutes for a stroll or stretch can make you feel better and increase your productivity.

A back view of a businessman sitting in an office chair with hands over head

Delegate and Build a Team You Trust

As a leader, it’s important to delegate tasks and build a strong team that you can rely on. This will free up your time to focus on the most important aspects of your job. When managers delegate tasks to their team members, they free up time to focus on activities that are of higher value. This also allows employees to stay engaged with greater autonomy.

It would help if you built a solid team you can trust before delegating tasks. Make sure each team member is qualified to handle the delegated task, provide clear instructions and expectations, and allow for feedback and input from team members. This will help them feel more invested in what they’re doing, thus being more likely see the task through to completion.

Delegating properly enables your subordinates to grow and build trust and learn new professional skills. Determining who is best suited for specific tasks or projects can create a more effective team while helping everyone involved develop their abilities. If you’re having trouble delegating effectively, find professionals that can conduct online leadership training or look for a mentor who can assist you improve your abilities.

Stay Organized

An effective leader is always organized and prepared. Make sure you have a system for tracking deadlines, tasks, and projects so that nothing falls through the cracks. If you organize your work, you can use your time and energy more efficiently. You’ll save time and money if you’re proactive about solving problems instead of simply reacting to them.

There are several methods to keep your workday organized. One option is to use a physical planner, such as a scheduler or daytimer, to write down deadlines, activities, and meetings. You may also utilize online platforms to keep track of your projects and activities. In addition, you can set up alerts on your phone or computer, so you don’t forget important dates.

In addition to your thoughts, keeping your physical workspace clean and organized is important. A desk full of clutter will only lead to a cluttered mind, making it tough to focus on what you need to get done.

By staying organized, you’ll be able to prioritize your time and efforts better. This will lead to increased productivity and effectiveness as a leader.


Being an effective leader is essential to success in today’s business world. By following these five productivity hacks, you can make the most of your time and be more successful in your role as a leader. So what are you waiting for? Put these tips into action and watch your productivity soar!

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